VACANCY: Office Manager, Part-Time

Vacancy for an Office Manager, Part Time

Where: Skotkonung Ltd is a specialised software development company that is particularly focused on the needs of those operating in the international development community.

Hours: 4 - 8 hours per week which could be worked over one full day or two half days. There is also the potential to extend to 4 days a week from March 2014

Location: Theale, Reading,  RG7 4AB

Salary: £20,000 per annum pro rata based on a 37.5 hr working week. The package includes 20 days annual leave pro rata plus Bank Holidays.

Job Purpose: The successful applicant will have overall responsibility for the smooth day to day running of our office in Theale.  This is a varied role ranging from regular book keeping using a desktop accounting package, maintaining up to date HR information, to proof reading website content and e-bulletins and other ad hoc administrative tasks.
Closing date for applications:  Monday 25th November 2013.
(Please note: We do not accept or respond to unsolicited offers from recruitment or advertising agencies.)

Office Management
·           Maintaining accurate and up to date financial information using a desktop accounting package (Cashflow)
·           Maintaining internal financial records; managing staff expenses and expense claims
·           Creating and filing VAT returns to HMRC
·           Keeping track of customer invoices both outgoing and incoming
·           Maintaining a comprehensive electronic filing system as well as hard copies of relevant administration files
·           Responsible for maintaining up to date HR information; recording staff holidays, maintaining confidential staff files, providing administrative support for any recruitment.
·           Proof reading of e-bulletins and company website information.
·           Ad-hoc administrative responsibilities; organising meetings and greeting visitors, handling incoming and outgoing post, answering the telephone and handling customer queries.


Person Specification

Essential:
·           Outstanding communication and interpersonal skills
·           Tact and discretion in the handling of confidential company information
·           You must be a self-starter, self-disciplined and able to prioritise
·           You must be happy to manage your own time as part of an expanding team
·           Proven ability to work with efficiency, flexibility, and good humour
·           Good working knowledge of the Microsoft suite of products, with training provided for the accounting package

Desirable:
·           Flexibility in respective of working hours would be an advantage
·           An interest in IT/Software development would be advantageous
·           Experience of or an interest in international development or humanitarian aid

Application: To apply, please email your CV with a covering letter stating how you fulfil the person specification to recruitment@skotkonung.com . CVs submitted without a covering letter detailing how the applicant meets the person specification will be rejected unread.

Further information about Skotkonung can be found on their website http://www.skotkonung.com/